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Everything you need before you arrive

Preparation by visit type, how long each test takes to come back, how refills actually move, and what the insurance words mean.

How to prepare, by visit type

Five visit types with different fasting rules, different things to bring and different homework.

Always follow the specific instructions your physician gives you, especially about medication.

Five visit types, scroll sideways

Preparing for a annual wellness visit

Annual wellness visit

60 minutes

Fasting: Fast 9 to 12 hours if we ordered a lipid panel, water and black coffee are fine

Bring with you

  • Every medication and supplement in its own bottle, not a list
  • Home blood pressure readings from the last two weeks
  • Names and contact details of any specialists you see
  • Dates of your last colonoscopy, mammogram, DXA and eye exam

Before you come

  • Complete the intake questionnaire in the portal 48 hours ahead
  • Update family history: first-degree relatives, condition, age at diagnosis
  • Write down your three most important questions, we work through them

A written plan lands in your portal within 24 hours, with anything we ordered and why.

Preparing for a fasting laboratory panel

Fasting laboratory panel

20 minutes

Fasting: Nothing but water for 9 to 12 hours; take your regular morning medication unless told otherwise

Bring with you

  • Photo ID and your member card
  • A list of any supplements taken in the last 72 hours, biotin especially
  • Something to drink and eat for straight after the draw

Before you come

  • Avoid alcohol for 24 hours; it shifts triglycerides and liver enzymes
  • Skip heavy exercise the day before, it can raise creatine kinase
  • Hydrate well the evening before; it makes the draw faster

Most panels release within 1 to 3 business days. See the turnaround table on the patient page.

Preparing for a executive physical day

Executive physical day

5 to 6 hours, one day

Fasting: Fast from 9 pm the night before; the day starts with the blood draw at 7:30 am

Bring with you

  • Comfortable clothes and trainers for the exercise stress test
  • Glasses and hearing aids if you use them
  • Prior imaging on disc or a release form for the imaging centre
  • Your insurance card for anything billed outside the day rate

Before you come

  • No caffeine for 12 hours before the stress echocardiogram
  • Hold beta blockers only if your physician has written that instruction
  • Clear the whole day; the results consultation is at the end, not later

A bound report and a 60-minute consultation the same afternoon, plus a copy in the portal.

Preparing for a sleep medicine consultation

Sleep medicine consultation

45 minutes plus a home study

Fasting: No fasting

Bring with you

  • Two weeks of a sleep diary, bedtime and wake time
  • Wearable data export if you have one
  • Your partner if they can describe your snoring or pauses
  • A list of anything you take to sleep, including melatonin and alcohol

Before you come

  • Complete the Epworth Sleepiness Scale and STOP-BANG in the portal
  • Keep your normal schedule the week before, do not try to fix it first

Home sleep apnoea testing is dispatched within 48 hours; scoring takes 5 to 7 business days.

Preparing for a travel medicine appointment

Travel medicine appointment

40 minutes

Fasting: No fasting

Bring with you

  • Full itinerary with dates, countries and rural or urban stays
  • Your immunisation record, including childhood vaccines
  • Details of any planned activities: altitude, diving, animal contact

Before you come

  • Book 6 to 8 weeks ahead; several vaccines need a multi-dose series
  • Check whether your destination requires a yellow fever certificate

You leave with a written itinerary-specific plan, prescriptions and a printed vaccine record.

General preparation guidance only, not medical advice. Do not stop or hold a prescribed medication unless a clinician has told you to.

When results come back

Turnaround depends on whether a test runs on our analyser at Brighton Way or goes to a reference laboratory. Every result is reviewed by your physician before it is released to the portal.

If something needs action sooner, you will get a call rather than a portal message, at any hour.

A laboratory technician handling blood sample tubes
Laboratory turnaround time by test
TestSampleTurnaroundNotes
Complete blood count (CBC)Whole blood, EDTASame dayRun on site; released once your physician has reviewed it.
Comprehensive metabolic panelSerumSame dayIncludes electrolytes, kidney and liver function.
Lipid panel with ApoBSerum, fasting1 business dayApoB is sent out; it arrives a day after the standard panel.
Hemoglobin A1cWhole bloodSame dayReflects roughly 3 months of glucose control.
Thyroid panel (TSH, free T4)Serum1 business dayBiotin supplements can distort results; stop 72 hours before.
Lipoprotein(a)Serum3 to 5 business daysOnce in a lifetime for most people; it is largely genetic.
Vitamin D, 25-hydroxySerum2 to 3 business daysRepeat testing is rarely useful before 3 months of supplementation.
Urine culture with sensitivitiesClean-catch urine2 to 3 daysPreliminary growth at 24 hours, sensitivities complete the report.
Respiratory PCR panelNasopharyngeal swabSame dayInfluenza A and B, RSV and SARS-CoV-2 in one run.
Pathology from a skin biopsyTissue in formalin5 to 10 business daysLonger if immunohistochemistry or a second opinion is requested.
Home sleep apnoea testOvernight recording5 to 7 business daysScored by a board-certified sleep physician, not software alone.
Coronary artery calcium CTImaging2 business daysPerformed at a partner imaging centre; we read it with you.

Turnaround times are sample figures for this demonstration website and vary with laboratory workload, send-out testing and the need for repeat or confirmatory assays.

How a refill actually moves

Five stages, most of them same-day. Requests left on voicemail are the slowest route; the portal is the fastest.

  1. 01

    Request

    Any time

    Use the refill button in the member portal, or ask your pharmacy to send an electronic request. Voicemail is the slowest route.

  2. 02

    Clinical review

    Within 1 business day

    Your physician checks the last visit date, relevant labs and any interaction with newly added medications.

  3. 03

    Hold or send

    Same business day as review

    Routine refills go straight to your pharmacy. Controlled substances and anything overdue for monitoring need a visit first.

  4. 04

    Confirmation

    Immediately after sending

    You get a portal message naming the pharmacy, the quantity and the number of refills authorised.

  5. 05

    Annual reconciliation

    Once a year

    At your wellness visit we reconcile the full list, stop what is no longer needed and align renewal dates.

Do not run out of a medication that cannot be stopped abruptly, including beta blockers, antiepileptics, steroids and antidepressants. Call the member line on (310) 555-0177 and we will bridge you. In an emergency, call 911.

The coverage words, defined once

Nine terms cover almost every conversation about who pays for what. Aurelia is a direct-pay practice, so membership is billed to you, while laboratory work, imaging and specialist care go to your plan.

  • Premium

    The fixed amount you or your employer pay each month to keep an insurance policy active, whether you use care or not.

    Your premium is separate from the Aurelia membership fee. Membership is not insurance and does not replace it.

  • Deductible

    What you pay out of pocket for covered services in a plan year before the insurer starts paying its share.

    Sample: on a $2,500 deductible plan, an outside MRI billed at $1,400 is paid by you and counts toward the $2,500.

  • Copay

    A flat fee for a specific service, usually collected at the time of the visit.

    Sample: $40 for an in-network specialist visit, regardless of how long the appointment lasts.

  • Coinsurance

    A percentage of the cost you keep paying after the deductible is met, until you reach the out-of-pocket maximum.

    Sample: at 20% coinsurance, a $3,000 procedure after your deductible leaves you $600.

  • Out-of-pocket maximum

    The ceiling on what you pay for covered in-network care in a plan year. After it, the plan pays 100% of covered services.

    Sample: a $7,500 individual maximum. Premiums and non-covered services do not count toward it.

  • Superbill

    An itemised receipt with diagnosis and procedure codes that you submit to your insurer for out-of-network reimbursement.

    We generate one after every visit. Whether it is reimbursed is between you and your plan.

  • In-network vs out-of-network

    Networks are the list of clinicians your insurer has contracted rates with. Outside it, you usually pay more, or everything.

    Aurelia is a direct-pay practice. Labs, imaging and specialists we refer to are usually billed to your plan normally.

  • Prior authorisation

    Approval an insurer requires before it will cover certain drugs, scans or procedures.

    Our care coordinator files these for you. Typical turnaround is 3 to 10 business days depending on the plan.

  • Explanation of benefits (EOB)

    The statement your insurer sends after a claim. It is not a bill, it is the arithmetic behind one.

    Bring an EOB you do not understand to any visit and we will read it with you.

General information about United States health plans, not financial, legal or medical advice. Every plan differs; read your own plan documents and confirm with your insurer.

Forms and records

Six documents cover the whole relationship. All are signed electronically in the portal, and all can be withdrawn in writing.

Forms, when they are needed and how they are completed
FormWhenHowWhat it does
New member intakeBefore your first visitPortal, about 20 minutesHistory, medications, family history and the questions you want answered.
Records release (HIPAA authorisation)At enrolmentSigned electronicallyLets us request your history from every practice you have seen.
Consent to treatAt enrolmentSigned electronicallyStandard clinical consent, renewed annually.
Notice of Privacy Practices acknowledgementAt enrolmentSigned electronicallyConfirms you received our HIPAA notice. The notice itself is in the privacy policy.
Telehealth consentBefore your first video visitPortal, one screenCovers the limits of remote assessment and how records are kept.
Designated representativeOptional, any timePortal or in clinicNames someone we may speak to about your care, and what they may be told.

Requesting a copy of your record

Ask through the portal or in writing. We provide an electronic copy within 30 days under HIPAA, and in practice usually within a week, at no charge. If you leave the practice we transfer the complete record to your next physician, also at no charge.

The member portal

The portal holds your record, your results with your physician's note attached, your medication list, your screening calendar and your secure messages. It uses encrypted transport and multi-factor authentication.

  • Results with a plain-language note, released after physician review
  • Secure messaging, answered within one business day
  • Refill requests, the fastest route into the queue
  • Your screening calendar with what is due and when
  • Intake questionnaires and preparation instructions before each visit

Please do not send clinical information by ordinary email. Use the portal, or call the member line on(310) 555-0177.

A member reviewing their appointments and results on a laptop at home

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